Self Service – Profile Management

The eProfile or Profile Management feature of Employee Self Service enables the employee to view and update his/her personal information in the PS HCM application.

Personal information for employees in your organization enters PS HCM in two ways,

i. As Applicant Data during the recruitment cycle through Talent Acquisition Manager and then as Employee data upon hiring.
ii. As Employee data when an employee is hired directly into PS HCM usind Add an Employee feature

Employees can view this data in the eProfile Dashboard and add additional data or update wxisting data as applicable.

The following options are delivered by Oracle and your business needs determine what you implement in your organization,

Name change: Employees can submit request for First or Last Names changes, for USF employees an approval process is delivered, this causes submitted data to be present in staging tables till designated approvers action on the same and when approved the submitted data is entered in the core tables PS_NAMES & PS_PERSONAL_DATA in this case.

Home and Mailing Addresses: Employees can submit request for changes in their Home or Mailing addresses, for USF employees an approval process is delivered, this causes submitted address data to be present in staging tables till designated approvers action on the same and when approved the submitted data is entered in the core tables PS_ADDRESSES & PS_PERSONAL_DATA in this case.

Marital status: Employees can submit request for changes in their Marital Status e.g. Married / Separated / Divorced etc, for USF employees an approval process is delivered, this causes submitted data to be present in staging tables till designated approvers action on the same and when approved the submitted data is entered in the core tables PS_PERS_DATA_EFFDT & PS_PERSONAL_DATA in this case.

Email address: Employees can submit request for changes to their home, business etc type of email addressses though you can customize the underlying code to restrict the email address types to which changes can be made, you can create an approval workflow as well. Email addresses submitted get saved in the PS_EMAIL_ADDRESSES table.

Phone numbers: Employees can submit request for changes to their home, cell etc type of phone numbers though you can customize to create an approval workflow as well. Phone Numbers submitted for an update get saved in the PS_PERSONAL_PHONE table.
Emergency contacts: Employees can add and update people to contact in case of emergencies and also contact information to reach them, data gets stored in PS_EMERGENCY_CNTCT.
Ethnicity: Employees can update their ethnic group information, data gets recorded in the PS_ETHNICITY_DTL and related tables.
Instant message IDs: Employees can add or update instant message IDs. PS HCM supports gtalk,msn,yahoo and XMPP protocols right now.
Completing and submitting I-9 information: Employees can complete and submit the Employment Eligibility Verification form (Form I-9) , it is routed to approvers for further action.

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