Are all people working in your organisation referred to as employees in PeopleSoft HCM , the answer to that question is what we will tackle in today’s post.
Now back to the question, the answer to that is “Not all people are referred to as employees, we also have contingent workers and Person Of Interest or POI in PeopleSoft HCM.
An employee is someone who is hired to work for an organisation and has a legal relationship with the organisation.The organisation pays his/her salary, sponsors health benefits, takes care of taxes payable, helps with tax saving instruments etc
A contingent worker or a contract worker in common parlance is someone who works for an organisation but has no legal relationship to the organisation.He/She is from a staffing firm. Your organisation pays the salary and stops there, the organisation in short has no other obligations towards the contingent worker.Also please note some payrolls (PeopleSoft NA Payroll for example) do not process salaries for contingent workers.
A Person Of Interest is someone who does is related to the organisation in one of the many ways listed below but matters to the organisation, is of interest to the organisation,
A Person Of Interest could be
An external trainer
A pension payee
A board member
A pre hire who has to be paid(possible if you are using NA Payroll)
You can also define POI types in PeopleSoft HCM as per your organisation policies.
All the above three categories of people associated with an organisation have 2 things in common in the PeopleSoft HRMS database,
1. employee ID also referred alternatively as Person ID, in the newer versions of PS HCM, the terms employee ID and Person ID are interchangeable.
2. Personal Information
Employees and Contingent Workers have employment information stored in the PeopleSoft HRMS database for them. This employment information includes the hire date,location, department, business unit, jobcode,salary plan, grade, compensation details etc for the person.
When employement information is thus created for an employee or a contingent worker than an an organisational instance is said to have been created. A person can have more than one organisation instance at any given point in an organisation.
Also note that there are a fourth category of people whose information is maintained in the records of an organisation but do not have an organisational relationship, for eg. Dependents, Beneficiaries, Emergency Contacts etc who are not directly related to the organisation but to the employees. Data of these categories of people are maintained in relation to the employee they are related to and thus do not have an organisational relationship and so hence do not have Person IDs created for them.