Entering and saving personal details for a prospective hire is the first step taken by your organisation’s HR team to hire an employee or contingent worker or onboard a POI into your organisation. Do note that if you are hiring an applicant who has been through the recruitment process using PeopleSoft Talent Acquisition Manager then the personal details flows in via internal IB from the Talent Acquisition module during hiring and you proceed by adding the job record.
The delivered Personal Data component organises the expected personal details of the incoming hires into the 3 pages as below,
Navigate to Workforce Administration >> Personal Information >> Add a Person to access this component
Biographical Details where the HR team member enters
The name of the new hire as First Name, Middle Name, Last Name, here First Name and Last Name are mandatory, prefixes like Mr, Miss , Mrs can also be entered and also suffixes like Jr. etc if applicable. Data entered here resides in PS_NAMES(data here is effective dated) and PS_PERSONAL_DATA.
The date of birth, birth location and country of birth of the new hire, an interesting field here is the Waive Data Protection check box here, this if selected (value = Yes) means that the employee data can be shared by the organisation as the employee has agreed to the same, if not selected (which is the default value) it means that the employee has to provide his/her agreement still for data sharing. This field is relevant for work locations and data sharing across the European Union. Data entered here goes into the PS_PERSON and PS_PERSONAL_DATA tables.
Gender which is a mandatory entry and here a default value Unknown exists which can be replaced with one of the values Male / Female.
Marital Status which is mandatory and where a default value Unknown exists, the field Marital Status Date is used to record the date when the corresponding Marital Status of the new hire is effective,
Data entered here goes into the PS_PERS_DATA_EFFDT and PS_PERSONAL_DATA tables.
Highest Educational Qualification which is mandatory and where a default value Unknown exists.
Data entered here goes into the PS_PERSONAL_DATA table.
And a National ID value field where type of National ID available depends on the country of work of the new hire. Values are stored in the Data entered here goes into the PS_PERS_NID table.
Addresses where multiple addresses can be entered for different types of addresses like Home address, Mailing address etc. The values are stored in PS_ADDRESSES(data here is effective dated) and PS_PERSONAL_DATA tables
Telephone Numbers for different types like Mobile, Home, Business etc where entering atleast one type of telephone number is mandatory, data stored here can be found in PS_PERSONAL_PHONE
Email Addresses of different types like Business, Home etc where entering atleast one type of email address is mandatory, data is found in PS_EMAIL_ADDRESSES table
Regional Details where data specific to the new hire’s work country can be entered, typical data here incudes Ethnicity details,
for eg. Religion, Caste & Blood group details can be recorded for India
After all this data is entered, the Organisational Relationship can be choosen as applicable from the Organisational Relationship page in the same component and Job data entered next or the data can be saved and Person ID / EmplID generated. The organisational relationship details are stored in the PS_PER_ORG_ASGN table.
Also some of the above data may change for an employee after being hired into your organisation, most obvious data being the address, marital status, Phone numbers and last names in some cases, then your HR team can update the same using the navigation Workforce Administration >> Personal Data >> Modify A Person, a new record is created for effective dated records like addresses and names and the others like Marital Status are overwritten with the new value.
Please Note that such data changes can also be available to the employee for updation as a Self Service option and you can also place an approval framework before the data submitted by the employee gets saved in the core tables.