Administer Workforce happens to be one of the most important building blocks of the PeopleSoft HCM application, it is here that the employee record gets created during hiring and the all important employee ID gets generated. The Hire to Terminate employee lifecycle business processes happen in the pages that constitute the Administer Workforce module. Employee data present in the tables that make up the Administer Workforce module (the legendary PS_JOB and the PS_PERSONAL_DATA tables) form the premise for many transactions of the business processes of other HCM modules like Payroll, Performance Management etc.
The module is extensively used by the HR teams of an organisation to perform Core HR activities as explained below, a combination of values like the ACTION being performed on the employee data, the reason for performing the action i.e. ACTION REASON, the date when the action becomes valid or effective the EFFECTIVE DATE and the status of the employee Active/Suspended/Terminated aid in effective and detailed recording of employee data.
Hiring an employee / Increase Workforce
This involves generating an unique identification number called Employee ID or EmplID for an employee being hired, this EmplID will be used throughout the HCM application by all the HCM modules to refer to the employee in question, to extract data for the employee from the underlying tables and to distinguish an employee uniquely throughout the application and also in the organisation. During the hiring process personal and employment related data is entered for the employee using the Administer Workforce pages or can also be brought into the Administer Workforce module through internal IB from the Talent Acquisition Manager module. Recruiters push applicants for hiring to the HR teams who review the incoming applicant data and procees to hire them into the organisation.
Updating employee data / Administer Workforce
At any point during the employee’s tenure in the organisation, HR team members may update the personal data (change of address, marital status etc) and/or employment data (promotions, deputations, salary revisions etc) of employees using the Administer Workforce pages.JOB_DATA component contains the most frequently used pages used to perform a wide range of employee data transactions.
Terminating an employee
An employee’s exit details right from the resignation date of the employee till the termination date can be entered and maintained in the HCM application.
Employee Self Service options exist to enable employees enter and update their address, phone etc contact details.
All PS HCM modules can read from and write into the Administer Workforce data.
As getting employee data into a HCM system is one of the basic steps to implementing an ERP in your organisation, a Component Interface or a CI is an indispensable tool when you are implementing PS HCM from scratch or migrating from a legacy application.
CIs are the workhorses of a PeopleSoft application in general, you can use them to bring in large amounts of data into the system using spreadsheets ensuring that the incoming data is validated against all the code written to validate the same.